Essential PowerPoint Shortcyt Keys to Sppedup Your Work
MS PowerPoint is the most common tool used by all of us for preparing our presentations. There are a lot of features in MS PowerPoint and we all are using them. But, many of us are not aware about the shortcut keys for performing these activities. By knowing these, you can speed up your designing and presentation process.
Basic PowerPoint Short Keys
| Shortcut | Description |
|---|---|
| Ctrl + N | Create a new presentation document |
| Ctrl + O | Open an existing presentation document |
| Ctrl + S | Save a presentation |
| Alt + F2 or F12 | Open the Save As dialog box |
| Ctrl + W or Ctrl + F4 | Close a presentation |
| Ctrl + Q | Save and close a presentation |
| Ctrl + Z | Undo an action |
| Ctrl + Y | Redo an action |
| Ctrl + F2 | Print Preview View |
| F1 | Open the Help pane |
| Alt + Q | Directs to the “Tell me what you want to do” box |
| F7 | Check for spellings |
| Alt or F10 | Turn the key tips to ‘on’ or ‘off’ |
| Ctrl + F1 | Show or hide the ribbon |
| Ctrl + F | Search in a presentation or use Find and Replace |
| Alt + F | Open the File tab menu |
| Alt + H | Go to the Home tab |
| Alt + N | Open the Insert tab |
| Alt + G | Open the Design tab |
| Alt + K | Go to the Transitions tab |
| Alt + A | Go to the Animations tab |
| Alt + S | Go to the Slide Show tab |
| Alt + R | Go to the Review tab |
| Alt + W | Go to View tab |
| Alt + X | Go to the Add-ins tab |
| Alt + Y | Go to the Help tab |
| Ctrl + Tab | Switch between open presentations |
PowerPoint shortcut keys for selecting, navigating texts and objects
| Shortcut | Description |
|---|---|
| Ctrl + A | Select all the objects on an active slide |
| Tab | Select or move on to the next object on a slide |
| Shift + Tab | Select or move to a previous object on a slide |
| Home | Go back to the beginning of the slide |
| End | Go to the end of the slide |
| PgDn | Go to the next slide |
| PgUp | Go the previous slide |
| Ctrl + Up / Down Arrow | Move a slide up or down in the presentation document |
| Ctrl + Shift + Up / Down Arrow | Move a slide to the beginning or end of your presentation document |
PowerPoint shortcut keys for editing and formatting
| Shortcut | Description |
|---|---|
| Ctrl + X | Cut the selected text, object, or slide |
| Ctrl + C or Ctrl + Insert | Copy the selected text, object, or selected slide |
| Ctrl + V or Shift + Insert | Paste the selected text, object, or slide |
| Ctrl + Alt + V | Open the Paste Special dialog box |
| Delete | Delete the selected text, object, or slide |
| Ctrl + B | Toggle bold on the selected text |
| Ctrl + I | Toggle italics on the selected text |
| Ctrl + U | Add or remove underline to selected text |
| Ctrl + E | Centre align the selected text |
| Ctrl + J | Justify the selected text |
| Ctrl + L | Left align the selected text |
| Ctrl + R | Right align the selected text |
| Ctrl + T | Display the Font dialog box after text or object is selected |
| Ctrl + K | Insert a hyperlink |
| Ctrl + M | Insert a new slide |
| Ctrl + D | Duplicate the selected object or a slide |
Useful PowerPoint shortcut keys for Slideshows
| Shortcut | Description |
|---|---|
| F5 | Play the presentation from the start |
| Shift + F5 | Play the presentation from the current slide |
| Ctrl + P | Annotate using a Pen tool while playing the slideshow |
| N or Page Down | Move to the next slide while playing the slideshow |
| P or Page Up | Return to the previous slide while playing the slideshow |
| B | Change the screen to black during a slideshow |
| W | Make the screen go white during a show |
| Table Data | Stop or restart an automatic show |
| Esc | End the slideshow |
We know, it’s very difficult to remember all these shortcut keys. But, the more you use, the easier it is to remember. So, start practicing using shortcut keys in PowerPoint. It will speed up your designing. If you want to check the article in future, you can bookmark or copy the post link. The DesignedEra team is always here to help you.
